DocZone and Pickfords removals and storage West Midlands, have agreed a partnership to develop a complete document archiving service.  Pickfords have a reputation for quality and efficiency for the removal and storage of commercial or domestic furniture, taking this experience and the infrastructure and the experience of Doczone in the area of electronic document archiving, the two organisations can deliver a robust and cost effective service to commercial organisations throughout the UK.

The services will include:-

• Document collection and drop off
• Physical document archive storage and tracking
• Secure document destruction with certificate of destruction
• Document lifecycle planning
• Document scanning on demand or in bulk
  
• Online access to electronic documents on the DocZone document management service
• Virtual postroom services

All services will be delivered with Pickfords and DocZone's policy of reducing environmental impact, using recycling and low impact technologies including green IT through virtualisation infrastructure and inline with ISO14001.

Many organisation are looking to reduce their impact on the environment, this is through process change, changes to their infrastructure and their relationships with customers and suppliers.

We need to look at all aspects of our organisation to be more effective especially if we are looking to achieve recognised standards such as ISO14001.

DocZone allows you to reduce the amount of paper used within your organisation, instead of printing that invoice or reciept why not create an electronic copy in a suitable format such as Adobe PDF? then share that with you customer or supplier through the document management platform securely. You can also track if the document has been viewed through the audit trail and even setup workflow to ensure all things are checked before passing the document on to your customer.

We are not only reducing paper but also reducing time wasted in finding the documents with a system which will index all documents including all words of four characters or numbers, so you can search for a name, a job even an invoice number. This can save many hours of needless time wasted and non productive activity.

We also deliver our service using green IT, we use servers consolidated through virtualisation which limits the space, power and heat generation which in turn reduces the amount of power used to provide air conditioning.

DocZone also provides you a central place to keep important documents that need to be protected if your internal systems have a failure, it could be a Disater Recovery plan, or your company employee call out policy and checklists.

Please contact us for a demonstration or for more information.